PRP 2420 - Conferences

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Issued by: Larry W. Jones, Vice Pres. For Academic Affairs
Effective Date: May 1, 1983
Notes: Approved by Board of Trustees, March 16, 1983

Policy and Procedures

All campus facilities at Bloomsburg College serve the educational mission of the institution. Facilities are assigned to particular individuals, departments, or administrative units in keeping with this mission. Academic or service units of the college may sponsor conferences, seminars, workshops and clinics (hereinafter referred to as conferences) on the college campus which serve the educational or public service missions of Bloomsburg College.

College-sponsored conferences, after receiving official approval through the appropriate administrative channels (e.g., department chairperson, dean, vice president or designee), must obtain the written approval of the Assistant Dean for Extended Programs. Similarly, requests from off campus, non-profit and profit organizations for conferences requiring overnight lodging on campus must be submitted directly to the School of Extended Programs for consideration by the Assistant Dean, while requests for day conferences are subject to the approval of the Vice President for Administration or his/her designee.

Priorities for conferences will be considered in the following order:

  • College-sponsored groups
  • Off campus, non-profit organizations
  • Off campus, profit organizations

Proceeds

General Conferences -- After authorized expenses within legal guidelines, all proceeds will be placed in the Conference Account of the College Trust Fund.

College-sponsored Athletic Clinics - After authorized expenses within legal guidelines, all proceeds will be placed in the Athletic Grants-in Aid Account of the College Trust Fund for scholarships or grants-in-aid for that particular sport, in accordance with NCAA and AIAW rules and regulations.

Insurance

In compliance with a Board of Trustees ruling, off-campus groups utilizing college facilities are required to show proof of insurance in the amounts of $100,000--$300,000 bodily injury liability and $25,000--$50,000 property damage.

College-sponsored groups considered to be high risks (e.g., elderly, mentally-retarded, athletic clinics, band camps, etc.) may be required to show proof of insurance in the above amounts at the discretion of the School of Extended Programs.

Fees

Conference rates will be established annually by the Assistant Dean for Extended Programs for each of the following categories and submitted to the college Board of Trustees for approval. The School of Extended Programs reserves the right to establish specific fee schedules to meet the needs of individual groups within the guidelines set forth below.

The rate schedule for summer conference groups visiting the campus during the 1983 summer season is as follows:

College-sponsored groups

  • $15.50/conference/day
  • Lodging (double occupancy)
  • Bed linens
  • Meals (cafeteria style)
  • Access to student activities
  • Use of college facilities (during regular hours of operation)

Off-Campus, non-profit and profit organizations (short-term visit of two days or less)

  • $22.00/conferee/day
  • Lodging (double occupancy)
  • Bed linens
  • Meals (cafeteria style)
  • Access to student activities
  • Use of college facilities (during regular hours of operation)

Off-campus, non-profit and profit organizations (visit of more than two days duration)

  • $21.00/conferee/day
  • Lodging (double occupancy)
  • Bed linens
  • Meals (cafeteria style)
  • Access to student activities
  • Use of college facilities (during regular hours of operation